DPE Portal
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For designated pilot examiners

Run your whole practice from one place.

Requests, documents, deposits, weather moves and FAA filing prep, all in one place. You keep the decisions and the flying. DPE Portal handles the office work.

Set up your practice See your booking site
See it in action

Watch one ride go from request to filing.

A minute and a half on how DPE Portal handles requests, documents, deposits, weather moves and FAA filing prep. You keep the decisions and the flying.

Step 1 of 6

A request arrives from anywhere.

Your booking site, a flight school, a text, a phone call. Log the ones that don’t come through the site in a few taps. Each one keeps its source so nothing slips.

Request queue 3 new today
Sam Whitaker Multi-Engine · via text
Oct 14–16 ○ Requested
Elena Brooks Private · booking form
Oct 17 ○ Requested
Marcus Lee Instrument · phone
Week of Oct 19 ○ Requested
Step 2 of 6

Accept it, and the applicant gets a link.

The link asks for their documents and the deposit. Your fee and cancellation policy are shown before they pay, so there are no surprises on either side.

Sam Whitaker · Multi-Engine Accepted 07:20
Date offered Wed Oct 14 · KHWD
09:00 ● Held
Deposit Collected at accept
$200 ✓ Paid
Document link Texted to applicant
07:20 ✓ Sent
CFI invited Lee Park, MEI
07:20 ✓ Sent
Step 3 of 6

Documents arrive before the ramp.

Applicants and CFIs upload. You verify each one against a short checklist, or reject it with a reason they see word for word. Reminders go out on their own.

Maya Okafor · Private Pilot Ride Sat Oct 10
Photo ID Uploaded Oct 4
1 page ✓ Verified
Knowledge test report Reminder sent Oct 6
Not set ◐ Missing
Endorsements CFI notified
— ◐ Missing
Aircraft documents Dan Reyes, CFI
4 pages ○ Review
Step 4 of 6

Ride day, with a clear plan.

The day’s rides, the weather at each field, and every document already checked. Move a ride for weather in two taps; the applicant and CFI confirm, and there’s no fee.

Wednesday, October 7 2 rides
Jordan Pike Instrument · KPAO
08:00 ✓ Ready
Priya Natarajan Commercial · KHWD
13:30 ✓ Ready
KPAO METAR 31008KT 10SM FEW035
15:53Z VFR
Step 5 of 6

Record the outcome in a few seconds.

Approved, disapproved, or discontinued, with the areas covered. It’s saved to the permanent record and starts your filings.

Jordan Pike · Instrument Oct 7
Result Approved
— ✓ Saved
Temporary certificate Issued in IACRA
— ◆ Next
Balance Charged on save
$750 ● In transit
Step 6 of 6

Your FAA filings, prepared.

DMS pre-approval, IACRA, and DMS post-activity, assembled field by field in the order the FAA asks for them. Copy, paste, sign with your own credentials, mark done.

Filing center 1 overdue
Hannah Cole DMS post-activity
Was due Oct 3 ▲ Overdue
Luis Ferreira DMS post-activity
Due Oct 9 ◆ Due
Jordan Pike IACRA
Today ◆ Prepared
Ben Ortiz All three
Oct 4 ✓ Filed

The parts of the job that used to live in your inbox.

One request queue Every channel in one list, filtered by status. Accept, decline, or offer another date.
Calendar and availability Set your working days and airports once. Applicants only see dates you’re actually open.
Document review A checklist per document, rejection reasons in plain language, automatic reminders.
Deposits and payouts Fees per ride type. Deposits held at booking, balances charged on the day, weekly payouts.
Cancellation policy, enforced Set the window. Refunds and kept deposits happen on their own, and weather moves are always free.
Records and reports Every ride, outcome, and payment kept. Search, filter, and export to CSV whenever you need.
On the ramp

The whole day in your pocket.

Check who's ready, verify a document from a photo, move tomorrow's ride when the TAF turns, and record the outcome before you leave the airport. Filings are prepared by the time you're home.

✓ Today view with weather at each field
✓ Verify documents from a photo
✓ Weather reschedule in two taps
✓ Outcome recorded on the spot
Try the iPhone app
Pilot examiner checking his phone on the ramp beside a small airplane

You stay in charge.

DPE Portal does the busywork. Every decision that carries your designation stays with you.

You set the fees Per ride type, with your own deposit amount and cancellation window.
You choose who to accept Nothing is booked until you accept it. Decline with a note or offer another date.
You sign every filing DPE Portal prepares DMS and IACRA fields. You enter and sign them with your own FAA credentials.
Your records are yours Export everything at any time. If you leave, your data leaves with you.

Get set up in one sitting.

1 Set up your practice Add your designee number, ride types, fees and cancellation policy. We walk through it with you.
2 Share your booking link Send it to the schools and CFIs you work with. Requests that still come by text or phone go in the same queue.
3 Accept rides and get paid Applicants pay a deposit and upload their documents before the ramp. Your filings are prepared after every ride.

Spend next season flying, not filing.

We set it up with you using your designee number, fee list and cancellation policy. Early access is free for founding examiners.

Set up your practice Talk to us first